Last updated: 14 November 2026
Who I am
This website is run by Aaron, trading as Duke Photography, a wedding, portrait, family and event photographer based in Gosport, Hampshire. Where this policy says “I”, “me” or “Duke Photography”, it means me. I am responsible for the personal information collected through this website and through my photography services.
You can contact me about anything in this policy by email at [email protected] or by phone on +44 7958 085 236.
What information I collect
When you contact me
When you use the contact form, email or message me, I collect the details you give me. This usually includes your name, email address, phone number, the date and venue of your wedding or event, and anything else you choose to tell me about your plans.
When you book me
If you book a shoot or a Four Seasons membership, I also keep your contract, payment records, addresses for the day, and any details needed to plan your shoot. I take photographs of you, your family and your guests as part of the service.
When you visit the website
Like most websites, this site records basic technical information such as the pages you view, your browser type and an approximate location based on your IP address. This helps me understand how the site is used and keep it secure.
Why I use your information
- To reply to your enquiry and check my availability (taking steps at your request before a contract).
- To plan, photograph and deliver your shoot, and to manage bookings and payments (to fulfil our contract).
- To keep financial records required by law.
- To keep the website running, secure and free from spam (my legitimate interests).
- To show selected images in my portfolio, website or social media, only where you have agreed to this.
I never sell your information, and I won’t add you to a marketing list without your permission.
Your photographs
I keep a copy of your final images so I can replace lost files or reprint orders. I will only share your photographs publicly with your agreement, and you can ask me to remove images from my website or social media at any time.
Who I share information with
I use a small number of trusted services to run the website and my business. They only process information as needed to provide their service:
- Website hosting and delivery: my web host and Cloudflare, which deliver the site and protect it from attacks.
- Email: my email provider, which sends and receives messages from the contact form.
- Spam and security: Akismet and Jetpack (Automattic), which check form messages for spam and protect the site from attacks.
- Statistics: Plausible Analytics, which counts visits without using cookies or identifying you, and Jetpack Stats.
- Fonts and images: Google Fonts and Jetpack’s image service, which load fonts and photos quickly. Your browser connects to their servers to do this.
- Payments: the payment provider used for your booking or membership.
- Printing and albums: professional labs, only when you order prints or albums.
Some of these services are based outside the UK. Where that applies, they are covered by safeguards recognised under UK data protection law.
Cookies
This website uses very few cookies. Visitor statistics from Plausible do not use cookies. Some essential cookies may be set by the security and delivery services above to keep the site working and safe. Links to Facebook and Instagram take you to those sites, which have their own privacy policies.
How long I keep information
- Enquiries that don’t lead to a booking: up to 12 months.
- Contracts, invoices and payment records: 6 years, as required for tax purposes.
- Your final images: for as long as I keep my archive, unless you ask me to delete them.
Your rights
Under UK data protection law you have the right to ask for a copy of the information I hold about you, to have it corrected or deleted, to object to or restrict how I use it, and to withdraw any permission you have given. To do any of this, just email me. I will reply within one month.
If you are unhappy with how I have handled your information, please tell me first so I can put it right. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk.
Keeping your information safe
I keep your information on password-protected devices and services, back up client images securely, and only keep what I need.
Changes to this policy
I may update this policy from time to time. The latest version will always be on this page.